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American Payroll Association                                                                 


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Position Title 


Reports to 

Payroll Processor 



Employment Status 

FLSA Status 

Pay Range 

 Temporary   Full-Time   Part-Time (10-15 hours/week) 

 Non-Exempt   Exempt 


Position Summary 

Provide excellent payroll processing service to clients.  Assist in client retention through positive interaction with clients and other stakeholders. 

Essential Duties and Responsibilities 

The essential functions include, but are not limited to the following: 

  • Process payroll on time and accurately. 

  • Respond to client questions regarding payroll service and payroll operations. 

  • Keep abreast of payroll compliance regulations. 

  • Maintain confidentiality of client and business information. 

  • Observe strict security protocols to ward off cyber hackers and protect company information. 

  • Contribute to a positive and fun work environment. 

  • Perform other duties as assigned. 

Minimum Qualifications (Knowledge, Skills, and Abilities) 

  • High school graduate. 

  • Some business college courses preferred or equivalent experience. 

  • Minimum one year of payroll processing experience preferred. 

  • Payroll compliance knowledge a plus. 

  • Excellent customer service skills, phone and in person. 

  • Excellent communication skills, verbal and written. 

  • MS Office proficient - Outlook, Word, Excel. 

  • Math proficiency. 

  • Team Player. 

  • Able to prioritize and manage time. 

Physical Demands and Work Environment  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.  

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.  


This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. 


Elsie Nash, President/Owner 

Payroll Vault 


December 8, 2020

Payroll Supervisor


·         Manage the effective and efficient operations of by-weekly Payroll by ensuring company standards and internal controls

·         Ensure payroll data is complete and on time to be submitted to ADP for payroll processing

·         Manage all payroll activities in accordance with federal and state statutory regulations

·         Ensure that all garnishments are deducted and submitted in a timely manner with appropriate back-up and authorization in accordance with local laws and applicable vendor payments for collected garnishments

·         Ensure payroll data is complete and on time to be submitted to ADP for payroll processing

·         Responsible for training and development of management and payroll staff on standard payroll and timekeeping duties – e.g. scheduling deadlines, Time & Attendance software management, and daily timekeeping edits.

·         Process by-weekly salary allocation to the general ledger

·         Preparation of monthly journal entries to record payroll and related transactions to the general ledger

·         Calculation & preparation of accruals for payroll and related transactions by pay cycle cut-off date

·         Monthly reconciliation and analysis of payroll accounts

·         Supporting the GL accounting team with miscellaneous journal entries and GL research



·         Minimum of 3 years in a Senior Payroll role

·         A bachelor’s degree in Accounting (or related field) is required

·         Possess strong working knowledge of all facets of payroll processing

·         Possess strong understanding of accounting principal as it relates to payroll related accounts

·         Strong research and problem solving abilities are required

·         Solid analytical skills and attention to detail

·         Demonstrated computer efficiency using Microsoft Office application is needed, strong emphasis in Excel (v-lookup functions and pivot tables)

·         Demonstrated ability to meet deadlines and handle a high volume of work in a fast-paced environment by prioritizing multiple competing tasks is needed

·         Effective verbal & written communication skills and strong interpersonal skills are necessary

·         Experience using Kronos timekeeping, Workday, ADP system is a plus

·         Use of Personal Protective Equipment: NO

·         Walking: OCCASIONALLY (1 - 3 HRS)

·         Working around equipment and machinery: Office equipment

·         Ages of Patients Served: N/A

Darryn Lewis
Senior Recruiter
Workforce Recruitment
Eastridge Workforce Solutions
2385 Northside Dr, Suite 250
San Diego, CA 92108

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