Job Postings

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Job postings are kept on our website for at least 30 days or when posting expires.

5/19/2023

PAYROLL ANALYST - 123254

Filing Deadline: Thu 6/1/2023

https://employment.ucsd.edu/payroll-analyst-123254/job/24896463

This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.

 

DESCRIPTION

 

The incumbent serves as the Payroll Analyst in HR Payroll, under the domain of People Data, Systems, and Processes. For UC San Diego, this position serves as the primary subject matter expert and resource on compensation payments for Academic, Staff, and Students. This includes the analysis, resolution, and coordination of retroactive and prospective wage implementation; interpretation and implementation of contractual bargaining agreements; Labor Related payments; and other Academic Faculty contractual payments. The incumbent is also responsible for the reporting, analysis, and reconciliation of various Payroll Financial Accounts.

This position recommends applicable policy to appropriate central offices, and develops and implements processes and procedures associated with these recommendations. This is a critical role and the primary point of contact for payroll, timekeeping, and HCM-related inquiries servicing all UC San Diego employees. This role requires critical thinking, analytical, and problem-solving skills to research, analyze and identify root causes to resolve a wide range of complex timekeeping and pay-related issues. The incumbent must possess knowledge and experience as a payroll subject matter expert and understand internal controls and compliance associated with HR and Payroll.

The role requires exceptional customer service skills while balancing adherence to complex policies, collective bargaining agreements, and procedures to respond to all levels of inquiries. This position will work independently as well as collaboratively with internal team members, employees, and departments, as well as central and system-wide entities and personnel. This role will partner with stakeholders, including the UCPath center, to identify and improve cross-functional processes, enhance communication and develop/deliver training and presentations to help guide and assist employees, timekeepers, and transactors.

QUALIFICATIONS

 

• Bachelor's degree in related area or an equivalent combination of experience/training.
• Working knowledge of many payroll processes, policies, and procedures. Intermediate mathematical skills.
• Working knowledge of organizational processes, procedures, and understanding of organizational rules and regulations. Demonstrated ability to interpret policies and procedures and contract agreements after analyzing the business requirements, regulations, and similar information.
• Demonstrated knowledge of computer application programs. Intermediate proficiency in Microsoft Suite applications (i.e., Excel, Word, Outlook) with knowledge and skills in related software, databases, and spreadsheets in an integrated computer environment. Ability to train other in the use of these applications.
• Exceptional writing skills to clearly, concisely, and logically articulate ideas, using appropriate editorial style and grammar. Ability to translate technical information and concepts into easily understandable language for a diverse audience.
• Problem solving, problem identification and reasoning skills. Demonstrated analytical skills with the ability to analyze information and situations, troubleshoot problems, policies and procedures, and to independently formulate logical and objective conclusions from facts, situations, data and observations. Demonstrated judgment and decision-making skills.
• Good organizational skills and ability to multi-task. Skills to provide coaching and mentoring to support staff.
• Verbal, written and active listening communication skills. Uses interpersonal skills and service orientation skills in interactions with customers and colleagues.
• Effective interpersonal skills to interact effectively and diplomatically with faculty, staff, administrators, and co-workers, and to establish and maintain cooperative working relationships with other staff members, subordinates, and managers.

SPECIAL CONDITIONS

 

• A background check is required prior to employment.

Pay Transparency Act

Annual Full Pay Range: $43,900 - $91,900 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $21.02 - $44.01

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Click here to apply online:

https://jobs.ucsd.edu/Apply/BeforeApply.aspx?jid=123254&sid=103016.0

5/10/2023

Payroll Specialist

The Payroll Specialist is responsible for the timely preparation and processing of payroll for 150+ employees, on a weekly/semi-monthly basis using in house payroll system Vista.

The Payroll Specialist is expected to investigate and resolve payroll issues and ensure strict compliance with regulatory standards and company policies. An outstanding Payroll Specialist will also have excellent people skills and a high numerical aptitude.

Responsibilities and Duties

· Process payroll in accordance with company policy, state and federal regulations and requirements. To include:

o Import and Entry of time keeping records for both weekly and semi-monthly payroll cycles. Review all timesheets and edit reports for accuracy

o Allocation of overtime.

o Allocation of meal break and rest period penalties and any Prevailing Wage adjustments.

· Ensure accurate and timely production of payroll payments on a weekly and semi-monthly basis.

· Analyze all payroll reports and paystubs for accuracy

· Confirming wages, benefits, tax deductions, etc.

· Prepare for signature and filing federal and state tax payments

· Track and deduct all garnishments and other payroll deductions

· Per process and monthly close of payroll, to include GL reconciliation, and monthly reporting to CFO

· Review weekly Certified Payroll Reports and submit to Labor Compliance

· Prepare monthly Union benefit reports

· Calculate and issue final wages for terminations

· Prepare manual/make up paychecks as necessary

· Answer staff payroll related questions including, leave accruals, wage deductions and fringe benefits

· Perform regular payroll reporting as required and assist financial audits related to pay records and associated general ledger

· Prepare wage tables for prevailing wage projects ensuring that all increases are allocated appropriately

· Prepare periodic payroll reports for review by management.

· Devise and improve systems and protocols to direct the collection, calculation and entering of pay data

· Perform other duties as assigned

Qualifications and Skills

· 3+ years payroll experience

· 3+ years construction payroll experience – must have understanding of union agreements and processing union payrolls; prevailing wages

· Knowledge or proficiency in Vista accounting software a plus

· Proficient in Windows including Excel, Outlook and Word

· Strong attention to detail, detail oriented

· Excellent written and verbal communication skills

· Ability to work independently and meet deadlines

· Self-motivated and proactive solution seeker

· An outgoing, positive attitude while working alone and with a team, with both internal and external customers

All Hazard Construction positions require satisfactory completion of a physical ability test and clean drug and alcohol screening.

We offer a generous benefit package including optional Flexible Spending, 401K, vision benefits and Life benefits.

We are an Equal Opportunity Employer

Salary range for this position $22.00 - $30.00 per hour to start.

To apply for this position, please send resume to Elizabeth White, HR Director. mailto:ewhite@hazardconstruction.com

3/14/2023

Art of Problem Solving (AoPS) is on a mission to discover, inspire, and train the great problem solvers of the next generation. Since 2003, we have trained hundreds of thousands of the country’s top students, including nearly all the members of the US International Math Olympiad team, through our online school, in-person academies, textbooks, and online learning systems. While our primary focus has been math for most of our history, through the years we have expanded our unique problem solving curriculum into additional subjects, including language arts, science, and computer science.

We’re looking for an organized and collaborative Payroll Manager to oversee the organization's payroll function and maintain the integrity of the HRIS system. The Payroll Manager ensures payroll is processed on time, accurately and in compliance with all federal and state regulations. The Payroll Manager also oversees the HRIS platform(s), including maintenance of data, routine audits, and reporting. As a key member of the HR Team, the Payroll Manager will work closely with the HR Director.

Your role and responsibilities will include:

• Maintaining and reviewing weekly payroll to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensuring accurate and timely processing of all payroll changes including new hires, terminations, and pay rate adjustments.
• Reviewing and optimizing current processes and procedures.
• Ensuring compliance with federal, state, and local payroll wage and hour laws and best practices.
• Managing all outside audit requests from state agencies, workers compensation, benefits vendors, etc.
• Review and audit all quarterly/annual filings. Responsible for reviewing and auditing  benefits invoices and annual tax filings, including W2 forms.
• Maintaining data integrity in the systems by regularly analyzing data.
• Ensuring all HR and payroll systems are compliant with data protection laws.
• Assisting the HR team where applicable through the employee life cycle including onboarding, PAFs, and termination, including documentation and employee file maintenance, while maintaining strict confidentiality.
• Developing and revising yearly payroll schedules, calendars, and employee notices.
• Leading other HR/Payroll initiatives and projects, as assigned.

Preferred skills and experience:

• 5+ years of experience processing payroll in a multi-state environment.
• Bachelor’s degree is preferred, but not required, years of experience will be counted towards degree requirement.
• Knowledge and understanding of federal, state, and local laws and regulations.
• Practical experience with HR database administration and payroll systems, Paycom preferred.
• Working knowledge of G-suite, DocuSign, Adobe, and Excel.
• Ability to organize, multitask, and prioritize in a deadline-driven environment.
• Strong supervisory and leadership skills.
• Results-driven, with precise attention to detail and communication skills.
• Absolute integrity, sound judgment, and confidentiality.

Background Check: 

Please note that employment is contingent on the successful completion of a background check.

Perks and Benefits: 

This is a hybrid full-time position based at our headquarters in San Diego, CA. The full salary range for this position is 92.5 - 110k, with a 6% year-end bonus.  Some benefits of the position include:

• Casual work environment
• Hybrid work week with flexible schedule 
• Medical, Dental and Vision benefits  
• 401K plan with company match
• Year-end bonus 
• Relocation bonus (if currently located outside of San Diego)

Please note that in order to be considered for this position you must be legally authorized to work in the US. We are unable to offer sponsorship.

For California applicants, our data privacy policy is available here.

Apply through this link

3/13/2023

Apply through this link:    https://westrockta.avature.net/en_US/careers/ApplicationMethods?folderId=4517

3/9/2023

Payroll Accountant II 

We are representing a fantastic Payroll opportunity with a healthcare client that has a 50 year history in San Diego. This position requires someone who has great communication and customer service skills, as they will help provide guidance to lower level accounting staff and correspond directly with customers. Someone who is a team player and has experience in payroll and/or grant accounting will fit right in. If this sounds like you, please apply or email Aly Bright (Aly@CallTSG.com) to be considered! 

This is a permanent, direct-hire position. Base salary is up to 75k, health insurance, PTO, and 401k

Responsibilities:  

• Conducts in-depth analysis, reviews and audits of assigned programs, processes, or accounting functions (such as payroll, A/P, Grant, etc.). Reviews and analyzes financial reports to identify errors, misstatements, or unrecorded transactions. Maintains documentation and resolves identified issues promptly and correctly. Guides lower level staff on issue resolution and liaisons with internal departments and external customers in identifying, researching, and resolving discrepancies and issues. 
• Prepares journal, payroll, and/or general ledger entries, maintaining documentation and ensuring timely payments/remittances are made. Ensures adherence to all state and federal rules and regulations, as well as departmental standards. Reviews entries by lower level staff for accuracy and timeliness. 
• Gathers and compiles data from a variety of sources. Prepares, distributes, and maintains a variety of periodic and ad-hoc reports. Reviews and analyzes reports to identify errors, misstatements or unrecorded transactions. Implements prompt and proper corrections. 
• Communicates effectively with both internal and external customers, following up on questions and discrepancies. Acts as a liaison between Accounting and internal customers. 
• Coordinates external audits. Prepares schedules for audits. Serves as a liaison with internal customers and external auditors/customers for audits. Researches and prepares materials for audits. 
• Provides high-level support to specific accounting functions, which may include budget preparation, grant management, budget proposals, and the utilization of resources. 
• Performs other duties as assigned.  

Requirements:  

• Bachelor's degree in Accounting or Finance required.  
• 3 years of specific functional accounting experience may be required ex. Grant Accounting, Payroll, and Budgets
• 5 years of Accounting experience required
• Healthcare experience strongly preferred

3/2/2023

Accounting Technician - Payroll

Candidates should submit applications online as soon as possible for consideration: Accounting Technician - Payroll | Job Details tab | Career Pages (governmentjobs.com).

/Accounting%20Technician%20-%20Payroll%20%7C%20Job%20Details%20tab%20%7C%20Career%20Pages%20(governmentjobs.com)

Interviews are tentatively scheduled the week of March 20.

SALARY RANGE

$29.75 – $39.86 per hour

STARTING SALARY RANGE

$29.75 – $32.80 per hour

DEFINITION

Under general supervision, performs basic accounting work in the preparation and maintenance of the payroll system, accounts payable, and other finan­cial and statistical records and reports; performs related duties as required.

CLASS CHARACTERISTICS

This non-supervisory class performs tasks and maintains records related to the District's automated payroll system or accounts payable and receivable processes. The Accounting Technician for this recruitment is mainly assigned to payroll.

IDEAL CANDIDATE

Primary duties for this position are payroll functions for all District employees. This includes, but is not limited to, researching and resolving payroll issues, and preparing payroll tax returns. Experience with applying principles and practices of payroll, particularly in the public sector, is highly preferred. The Accounting Technician must review data from multiple sources and audit for accuracy. Accounting Technicians should have basic accounting skills to complete their non-payroll tasks. Classes or training in accounting is preferred. The successful candidate is already detail-oriented, and

organization skills are vital. The preferred candidate has strong computer software skills and the ability to adapt to new programs.

The ideal Accounting Technician has prior experience handling confidential information with discretion and sensitivity. They must be capable of communicating professionally, verbally and in writing, with employees at all levels of the organization, including the Board of Directors. Payroll is biweekly and the successful candidate will stay calm during high-pressure deadlines and manage their time to complete assigned tasks. The ideal Accounting Technician wants to expand their knowledge of accounting, as well as payroll functions.

ESSENTIAL FUNCTIONS

Essential functions include, but are not limited to, the following:

· Responds to payroll inquiries; researches and resolves payroll issues related to District policies and procedures; confers with Human Resources on non-routine questions regarding employee benefits and individual employees regarding changes in paychecks, time sheets, codes, deductions, benefits, etc.;

· Prepares tax returns and other reporting documentation related to payroll matters, including tax reporting, W-2 documents, and worker’s compensation reports; prepares warrant requests for payments related to payroll cost such as withholding taxes, deferred compensation, and other payroll deductions; posts benefits to the retirement system; compiles routine reports related to payroll activity;

· Validates, establishes, and tracks long-term deductions such as garnishments, employee loan repayments, and CalPERS service credit purchases;

· Assists in setting up, implementing, and testing new Accounts Payable and Payroll software; establishes and maintains earnings and deduction codes in the payroll system;

· Reviews time records submitted by all departments to ensure conformance with contracts and administrative policies, regulations, and FLSA; records and keys hours worked, verifies pay increases and

computer file data for the current payroll period; reviews and edits documents, corrects errors, and balances payroll for each pay period;

· Generates payroll checks for routine and special payrolls; updates payroll system and interfaces to the general ledger; mails special checks to appropriate parties; maintains accumulated leave records including annual and sick leave used accruals; balances fiscal year end payroll to the general ledger;

· Prepares year-end salary and benefit summaries;

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

· Principles and practices of financial record keeping as well as general office procedures, related laws, and ordinances;

· Principles and practices of payroll, including related laws and regulations; CalPERS reporting;

· Principles and practices of purchasing and accounts receivable/payable; 1099 and W-9 tax documents; sales and use tax;

· Public agency budget principles;

· Skill in the operation of a variety of office equipment including a 10-key calculator and computers.

Ability to:

· Communicate clearly and concisely, both orally and in writing; write reports and keep accurate records;

· Understand, interpret, and apply the fundamental principles of financial record keeping and related policies and procedures;

· Reconcile differences within the record keeping system requiring an understanding of the relationship among accounting records and documents;

· Prepare manual and computerized financial reports; maintain ledgers and journals;

· Operate a calculator; operate a computer and use a variety of computer software;

· Communicate effectively with a variety of personnel and establish/maintain effective working relationships with management, public, staff, and others contacted during work;

· Understand and follow verbal and written directions; work independently;

· Perform mathematical computations.

Education & Experience

Any combination of education or experience that would likely provide the necessary knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: high school graduation or equivalent, and three years of recent experience which involved maintaining automated payroll, purchasing procedures, financial, or statistical records.

Licenses, Certificates, and Special Requirements

None required; however, position-related certificates and licenses will be noted.